Tuesday 12th November 2019

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Virgin TV Christmas Stars Competition - Terms and Conditions

Virgin Media TV Christmas Stars Competition Terms and Conditions

BACKGROUND
 
a) The 2019 Virgin Media Christmas Stars Competition (the ‘Competition’) is run by Virgin Media of Media House, Bartley Wood Business Park, Hook, Hampshire, RG27 9UP (the ‘Promoter’).
b) By submitting a Competition entry, you are agreeing to be bound by these terms and conditions. All entry instructions form part of these Terms and Conditions.
c) The Promoter may in its absolute discretion refuse to award any prize to any entrant who fails to comply with these Terms and Conditions.
d) The Promoters reserve the right to hold, void, cancel, suspend or amend the Competition or terms and conditions where it becomes necessary to do so.
 
ELIGIBILITY
 
1. The Competition is open to all UK schools teaching at a primary level, excluding residents of the Channel Islands and the Isle of Man.
2. The Competition opens on Tuesday 17 September 2019 and closes at 11.59pm on 19th November 2019 (the ‘Closing Date’).  Entries received after the Closing Date will not be valid. Maximum of 3 entries per school.
 
HOW TO ENTER
 
3. To enter the Competition you must:
  • Read and agree to these terms and conditions
  • Complete and submit the Competition entry form:
  • - Explain why your school should have its Christmas play shown on Virgin TV (max. 150 words);
  • - Provide us with an outline of your Christmas play including key plot points and a list of any songs, celebrity or sport references you are proposing to use in the play and the authors of such works (if applicable) 
    OR the name of the play you have purchased from Out of the Ark (‘OOTA’) and any relevant song choices.
  • Provide us with an image promoting your Christmas play.
  • Confirm that all work is not in breach of any intellectual property rights and that you own or are licensed to use all relevant copyright and other intellectual property rights in the work as are required to enter it into the Competition and to grant us (with the full rights to sublicense) the right to exploit it for commercial purposes.
  • Provide us with such other information and cooperation as we or our agents may reasonably request in relation to the Competition.
4. Entries must either :
a. Be original (i.e. written by teacher and/or students and have a clear story arc); or
b. Be purchased from Out of the Ark.
        i. Terms and conditions apply, see https://www.outoftheark.co.uk/terms-conditions/.
 
5. All entries must incorporate elements of narration that can be taken up by a celebrity guest.
 
6. Talent or variety shows will not be accepted.
 
7. All entrants must provide a full breakdown of all third party material (including but not limited to songs, celebrity or sport references) they wish to include in their play. The Promoter shall have the final decision at its absolute discretion whether the material listed will be used in the broadcast of the winning production.
 
8. Entries must be between 30 minutes and 60 minutes in duration.
 
9. The Promoter will not accept responsibility for Competition entries that are lost, mislaid, damaged or delayed in transit, regardless of cause, including, for example, as a result of any equipment failure, technical malfunction, systems, satellite, network, server, computer hardware or software failure of any kind.
 
10. By submitting a Competition entry, you warrant, undertake and represent that:
a. Your entry is either:
i. original and does not contain any undeclared  (as required by clause 7) third party material, to which you do not have rights for sharing with the Promoter for all commercial purposes such as broadcast, press and social media; or
ii. has been purchased from OOTA
b. No logos or branding, including trademarked names or phrases, are featured within your entry
c. Your entry does not infringe any third party intellectual property or other rights
d. Your entry has a narrator role, which will be taken on by a celebrity in the event that your school is selected as the winner of the Competition
e. Your entry does not contain anything which is defamatory, illegal, obscene, offensive or is likely to cause harm to or damage the reputation of the Promoter
f. You have obtained or will obtain and have proof of written consent from the parent or legal guardian of every child participating in your play, for their entry in the Competition and use of such entry in any and all promotional material relating to the Competition by Monday 2nd December 2019.
g. You have access to a space which meets the following requirements (the ‘Minimum Venue Requirements’):
o Indoor space
o Access to toilets and power
o Available seating for 15 audience members (minimum)
h. Your Christmas play will be ready to be filmed from Monday 2nd December 2019.
 
11. By submitting a Competition entry you consent to the Promoter using your entry, including the school’s name, teacher’s name, play title, synopsis/script and submitted image for all commercial purposes including without limitation to produce a version of the play to show on the Virgin TV platform and to publicise the Competition across various media platforms including our set top box, website, press and the Promoter’s social media pages.
 
12. The Promoter shall pay for the Winner’s performance licence if their play has been purchased from OOTA. Runners up, regional semi-finalists and non-winning entrants are reminded that a performance licence must be purchased from OOTA in the event that they wish to perform their play to an audience, independently of the Competition. For more information, see https://www.outoftheark.co.uk/licences/.
 
13. For help with entries, please contact christmas@ichild.co.uk.
 
14. Please see http://www.ichild.co.uk/p/virgin-media-christmas-competition-t-2019 to view and print a copy of these terms and conditions.
 
THE WINNING SCHOOL
 
15. Entries will undergo the following judging process:

 Stage 1
o Each valid entry will be assessed by an independent third party (the ‘Agency’) appointed by the Promoter.
o Original entries will assessed using the following equally weighted criteria:
a) Creativity of entry submitted (e.g. in storytelling or accompanying image)
b) Originality of entry submitted ( e.g. in song writing, dances and ideas)
c) Entertainment value of entry submitted
d) Level and quality of student input in entry submitted
o Entries purchased from OOTA will be assessed using the following weighted criteria:
a) Creativity (including but not limited to stage/set design, costumes and promotion of play) (50%)
b) Entertainment value (25%)
c) Level and quality of student input (25%)
o The Agency shall submit a shortlist of up to 24 entries to the Promoter. This will (where possible and at the Agency’s discretion) be comprised of 2 schools per geographic region of the UK (London, South East, East England, South West, East Midlands, West Midlands, Yorkshire and Humber, North West, North East,  Scotland, Northern Ireland and Wales).
o The Agency reserves the right to shortlist more than 2 schools per region in the absence of valid entries from other regions or where it deems appropriate in its absolute discretion.

Stage 2
o The shortlisted entries will be judged by a panel of at least 4 judges, including senior representatives of the Promoter and the celebrity narrator, using the same criteria as in Stage 1.  At least one of the judges will be an independent judge.
o The panel will select one winner, one runner up. The remaining entrants will be regional semi-finalists and will receive the regional semi-finalists prize.
o The decision of the panel of judges (acting reasonably) will be final. No correspondence will be entered into. Unsuccessful or disqualified applicants will not be notified.
o Further details of the judging panel can be viewed on the http://www.ichild.co.uk/p/virgin-media-christmas-competition-t-2019 from the Closing Date for a period of 10 working days.
 
16. The winner, runner up and regional semi-finalists (the ‘Winning Entrants’) will be notified of their status by phone or email on the 26th November 2019 (the ‘Notification Date’). The Promoter reserves the right to amend the Notification Date where necessary. In that instance, entrants will be notified via email.
 
17. If not done so already, the Winner shall share its script with the Promoter by 5:00pm Friday 29th November 2019. The Promoter reserves the right to select a new winner in the event that the Winner has not shared its script by the prescribed deadline.
 
18. The Promoter reserves the right to review and edit the winning entry as it sees fit before, during and after filming.
 
19. Winning Entrants will be expected to and agree to take part in post-Competition publicity as determined by the Promoter, if required.
 
THE WINNING SCHOOL
 
15. Entries will undergo the following judging process:

 Stage 1
o Each valid entry will be assessed by an independent third party (the ‘Agency’) appointed by the Promoter.
o Original entries will assessed using the following equally weighted criteria:
a) Creativity of entry submitted (e.g. in storytelling or accompanying image)
b) Originality of entry submitted ( e.g. in song writing, dances and ideas)
c) Entertainment value of entry submitted
d) Level and quality of student input in entry submitted
o Entries purchased from OOTA will be assessed using the following weighted criteria:
a) Creativity (including but not limited to stage/set design, costumes and promotion of play) (50%)
b) Entertainment value (25%)
c) Level and quality of student input (25%)
o The Agency shall submit a shortlist of up to 24 entries to the Promoter. This will (where possible and at the Agency’s discretion) be comprised of 2 schools per geographic region of the UK (London, South East, East England, South West, East Midlands, West Midlands, Yorkshire and Humber, North West, North East,  Scotland, Northern Ireland and Wales).
o The Agency reserves the right to shortlist more than 2 schools per region in the absence of valid entries from other regions or where it deems appropriate in its absolute discretion.

Stage 2
o The shortlisted entries will be judged by a panel of at least 4 judges, including senior representatives of the Promoter and the celebrity narrator, using the same criteria as in Stage 1.  At least one of the judges will be an independent judge.
o The panel will select one winner, one runner up. The remaining entrants will be regional semi-finalists and will receive the regional semi-finalists prize.
o The decision of the panel of judges (acting reasonably) will be final. No correspondence will be entered into. Unsuccessful or disqualified applicants will not be notified.
o Further details of the judging panel can be viewed on the http://www.ichild.co.uk/p/virgin-media-christmas-competition-t-2019 from the Closing Date for a period of 10 working days.
16. The winner, runner up and regional semi-finalists (the ‘Winning Entrants’) will be notified of their status by phone or email on the 26th November 2019 (the ‘Notification Date’). The Promoter reserves the right to amend the Notification Date where necessary. In that instance, entrants will be notified via email.
 
17. If not done so already, the Winner shall share its script with the Promoter by 5:00pm Friday 29th November 2019. The Promoter reserves the right to select a new winner in the event that the Winner has not shared its script by the prescribed deadline.
 
18. The Promoter reserves the right to review and edit the winning entry as it sees fit before, during and after filming.
 
19. Winning Entrants will be expected to and agree to take part in post-Competition publicity as determined by the Promoter, if required.
 
THE PRIZE
 
20. There will be 1 winner of the main prize (the ‘Winner’).  1 prize per winner.  There will also be 1 runner-up and up to 22 regional semi-finalists. 1 prize per runner up. 1 prize per regional semi-finalist. The winner will be the school that submitted the entry in each case.
 
21. Main Prize:
£5,000 (five thousand pounds)
Christmas play performed by the Winner and narrated by a celebrity guest, to be professionally filmed in the week commencing 2nd December 2019 or 9th December 2019, edited and made available on the Virgin TV on Demand platform in the run up to Christmas (dates of availability at the discretion of the Promoter).
A masterclass of up to 90 minutes with the School of Rock The Musical’s team (the ‘Masterclass’) held by 31st March 2020, on a weekday during term time, (date to be mutually agreed by Winner and the Really Useful Group (RUG)) at the Gillian Lynne Theatre in London (166 Drury Ln, Holborn, London WC2B 5PW (the ‘Theatre’)) for 28 children and 7 chaperones ( the ‘Winning Group’)
Tickets to a live performance of School of Rock The Musical for the Winning Group on the day of the Masterclass
Coach travel to and from the venue
One night stay on a bed and breakfast basis in a three star hotel (if required)
10 ukuleles
 
22. Runner-up Prize:
£1,000 (one thousand pounds)
15 ukuleles
 
23. Regional semi-finalist prize:
£100 (one hundred pounds)
2 ukuleles
 
24. Prize money will be paid by bank transfer to the Winning Entrants nominated UK bank account.  In circumstances where the Winning Entrants do not have a bank account, prizes will be paid in a mutually agreed manner. Prizes exclude any fees and/or charges that your bank may impose for receiving the Prize money.
 
25. Prizes will be paid to the Winning Entrants by 31st January 2020.
 
26. The Winning Entrants are responsible for providing the Promoter with all necessary and relevant details required to fulfil payment of the prize.
 
27. The Winner is responsible for ensuring that they have appropriate travel insurance as may be required when travelling to the Prize destination at their own expense.  Unless otherwise expressly stated, the Prize excludes all food, drink, spending money and any other costs connected to the Prize.
 
28. The Winner shall ensure that all children selected to attend the Masterclass are in year 3 and above and are able to travel and attend the session and performance of the School of the Rock the Musical.
 
29. The Winner shall notify RUG of any reasonable adjustments required for the Masterclass and performance by 31st December 2019.
 
30. Please note that School of Rock contains occasional strong language and may not be suitable for very young children. Smoke effects and strobe lights are used during this performance. All persons entering the theatre, regardless of age, must have a ticket. Babes-in-arms are not admitted to the auditorium. All children must be old enough to occupy their own seats.
 
31. The attendance of the Winners at the Theatre for the purposes of both the Masterclass and the Performance shall be subject to any/all rules, regulations and policies currently in place at the Theatre, including without limitation in relation to health and safety. RUG reserves the right to refuse entry or remove any attendee in accordance with such rules, regulations or policies.
 
32. Photography and filming will take place at the Masterclass. By taking part in the Masterclass the Winner grants the Promoter and RUG full rights to use the images resulting from the photography/video filming, and any reproductions or adaptations of the images/videos for publicity or other purposes including (but is not limited to), the right to use them across various media platforms including broadcast, print and online publicity, social media, press releases.
a. The Winner must ensure it has obtained consent for the photography/filming of every child participating in the Masterclass from their respective parent or legal guardian.
 
33. The RUG shall deliver instruments to all Winning Entrants by 31st January 2020.
 
34. Prizes are as stated only and cannot be deferred or transferred. No cash alternative will be offered. 
 
35. The Promoter shall not be required to pay any royalty for the broadcast of the production to any of the Winning Entrants.
 
CLAIMING THE PRIZE
 
36. The Promoter reserves the right to select another winner if the Winner:
does not claim the prize by 29th November 2019.
does not have the consent from the parents or legal guardians of all pupils appearing in the play for them to be filmed and be used in promotional materials where required
is unable to demonstrate that it has obtained all necessary permissions for the use of any intellectual property rights by a third party
is unable to meet the Minimum Venue Requirements
is unable to have filming take place in the week commencing 2nd December 2019 or 9th December 2019
is unable to facilitate a visit by the Promoter’s staff prior to filming to ensure space is fit for purpose.
 
37. Winning Entrants shall not discuss the results of the Competition with any third party (including posts on social media) unless and until express consent is received from the Promoter.
 
38. By accepting the prize, the Winner gives consent for the Promoter’s film crew, members of the Promoter’s staff, the celebrity guest and their team and all other relevant persons required for filming, to visit their school in the week commencing 2nd December 2019 or 9th December 2019 to film the winning entry.
 
39. The filming may take up to 6 hours and the Winner warrants that it will have the requisite number of staff required to supervise any children involved in the filming.
 
40. All visitors shall comply with the Winner’s visitor policy.
 
LIMITIATION OF LIABILITY AND INSURANCE
 
41. Insofar as is permitted by law, the Promoter, its agents or contractual partners will not in any circumstances be responsible or liable to compensate the Winner or accept any liability for any loss or damage, occurring as a result of taking up the prize, except where it is caused by the negligence of the Promoter, its agents or distributors or that of their employees. Your statutory rights are not affected.
 
42. The Winner warrants that it has or will obtain (before filming takes place), valid and suitable public liability insurance.
 
OWNERSHIP OF COMPETITION ENTRIES AND INTELLECTUAL PROPERTY RIGHTS
 
43. The Promoter does not claim any rights of ownership in your Competition entry.
 
44. You agree that the Promoter may, but is not required to, make your entry available on its website and any other media (including the Virgin TV On Demand platform), whether now known or invented in the future, and in connection with any publicity of the Competition.
 
45. You grant the Promoter an exclusive, worldwide, irrevocable licence, for the full period of any intellectual property rights in the Competition entry and any accompanying materials, to (in all media): use, display, publish, transmit, broadcast, copy, edit, alter, store, re-format, reproduce in any advertising or promotional material and sub-licence the Competition entry and any accompanying materials for such purposes.
 
46. The Promoter shall record and edit the winning entry for broadcast.  The Promoter shall consult the Winner in the editing process but the Promoter shall have the final decision at its absolute discretion.
 
47. All rights in the final broadcast version of the winning entry shall vest exclusively in the Promoter and no other party shall acquire any rights or title in it.
 
DATA PROTECTION AND PUBLICITY
 
48. By entering this Competition, you agree that any personal information provided by you with your entry may be collected, stored, processed and used by the Promoter or its agents and suppliers to administer the Competition, in line with the Promoters privacy policy.
 
49. Except where prohibited, winning a prize (outlined in clauses 20-23) constitutes each winner’s consent to the Promoter’s and/or its agents’ use of the winner’s name, likeness, photograph, voice, opinions and/or home town/city/village and state/region/county for promotional purposes related to this Competition and future similar competitions run by the Promoter in any media, worldwide, without further payment or consideration and without notice and/or further consent.
 
GENERAL
 
50. Promoter is Virgin Media Limited.  General Terms and Conditions apply, see here:
 
51. If there is any reason to believe that there has been a breach of these terms and conditions, the Promoter may, at its sole discretion, reserve the right to exclude you from participating in the Competition.
 
52. The Promoter reserves the right at any time and/or from time to time to hold void, suspend, cancel, modify or discontinue, temporarily or permanently, this Competition with or without prior notice due to reasons outside its control (including, without limitation, in the case of anticipated, suspected or actual fraud). The decision of the Promoter in all matters under its control is final and binding.
 
53. Entrants are reminded that their participation in this Competition and the Promoter’s name, logo or branding cannot be used in commercial advertising or promotions, to attract external funding, to lobby or campaign, or to attract donations without prior written approval of the Promoter.
 
54. These terms and conditions shall be governed by English law, and the parties submit to the non-exclusive jurisdiction of the courts of England and Wales.