Monday 21st September 2020

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Your NHS Art Competition for Schools - Terms & Conditions

 BACKGROUND

a) The Your NHS School Art Competition (the ‘Competition’) is run by the Department of Health and Social Care of 39 Victoria St, Westminster, London SW1H 0EU (the ‘Promoter’, ‘we’, ‘us’).

b) By applying to take part in or taking part in the Competition and/or submitting a Competition entry, you are (i) agreeing to be bound by these terms and conditions (the ‘Terms and Conditions’) and (ii) confirming that you have the permission of your school to do so. All entry instructions form part of these Terms and Conditions.

c) The Promoter may in its absolute discretion refuse to award any prize to any entrant who fails to comply with these Terms and Conditions.

d) All individuals entering the Competition must be authorised by their school to accept these Terms and Conditions and make the relevant Competition entry or entries. The Promoter reserves the right to verify such authority before providing resource packs and/or awarding any prize.

ELIGIBILITY 
 
1. The Competition is open to teachers of pupils aged 4 to 11 years old from all primary schools whose communities are served by The South Yorkshire and Bassetlaw Integrated Care System, University Hospitals Birmingham, The Mersey Care NHS Foundation Trust, The Royal Cornwall Hospitals NHS Trust, Croydon Health Services NHS Trust,  The Barking, Havering and Redbridge Clinical Commissioning Groups (CCGs) and North East London NHS Foundation Trust, The Wye Valley NHS Trust, The United Lincolnshire Hospitals Trust, Luton & Dunstable University Hospital NHS Foundation Trust,  The Greater Manchester Mental Health NHS Foundation Trust, The Newcastle upon Tyne Hospitals NHS Foundation Trust, The Norfolk and Suffolk NHS Foundation Trust, The Tameside and Glossop Integrated Care NHS Foundation and NHS Wirral Clinical Commissioning Group. Competition entries and registrations from schools outside of these areas will be invalid.
 
COMPETITION PERIOD
2. The Competition opens at 7.00am on 20th September 2019 (‘Start Date’) and closes at 11.59pm on Friday 15th November 2019 (the ‘Closing Date’). Entries received after the closing date will be invalid. You may work on your Competition entry at any time prior to the Competition Start Date but you should not submit your Competition entry until the Start Date.
 
HOW TO PARTICIPATE IN THE COMPETITION
3.
a) To participate, please complete the registration form here with all details required including your school name, the year groups that will take part and the number of individual entries the school is likely to enter into the Competition, your contact details and school address. 
b) Once registered, you will then be able to download a free competition toolkit with supporting NHS resources covering KS1, KS2 and EYFS, which can be used in the classroom or assembly.
 
HOW TO ENTER THE COMPETITION
 
4. To enter the Competition you must:
i) read and agree to these terms and conditions. You will be taken to have agreed to these terms and conditions by registering your school as provided in (ii) below;
ii) register your school by emailing YourNHS@fourcommunications.com;
iii) provide us with a competition entry created by the children at your school, displaying their design for the Hospital or Healthcare Centre of the future. Entries should be drawn by materials such as paints or pens or print media using materials e such as paints, pens or print media. Entries should be flat so no collages please and the children should not identify any real people (such as friends/relatives who work in the NHS or who have been patients) in their design of the future.
iv) entries should be sent by post to the Your NHS team at Four Communications, 20 St Thomas Street, London SE1 9BF. Alternatively, electronic scans of the entries can be emailed to YourNHS@Fourcommunications.com
v) confirm that all work included in the Competition entry complies with the content rules for Competition entries provided in your Resource pack (‘Content Rules’) and these Terms and Conditions.
You must also provide the Promoter with such other information and cooperation as the Promoter and its agents may reasonably request in relation to the Competition.
 
5. A maximum of 1 entry per child is permitted from each primary school. If we receive more than 1 entry from the same child, we will only include the first one opened and seen by Four Communications, either in physical or email form.
 
6. The Promoter will not accept responsibility for Competition entries that are lost, mislaid, damaged or delayed in transit, incomplete, unreadable or unable to be viewed, regardless of cause, including, for example, as a result of any equipment failure, technical malfunction, systems, satellite, network, server, computer hardware or software failure of any kind.
 
7. By submitting a Competition entry, you confirm that you have all necessary rights, together with all necessary consents and permissions from the school, from staff members and other individuals included in the Competition entry and from the parents or guardians of all children named or shown in the Competition entry.
 
8. For help with Competition entries, please contact YourNHS@fourcommunications.com.
CONTENT RULES FOR COMPETITION ENTRIES
 
9. Your Competition entry must comply with the Content Rules below. The Promoter reserves the right to require evidence of relevant permissions before awarding any prize.
 
THE JUDGING PROCESS
 
10. Entries will undergo the following judging process:
Stage 1
Each valid entry from an eligible school will be assessed by an independent third party (the ‘Agency’), appointed by the Promoter, using the following equally weighted criteria: a) Creativity of entry submitted and b) Level and quality of pupil input in the entry submitted, based on the age of the children who took part.
The Agency shall submit a shortlist of up to 10 entries for each area to the Promoter. 
The Promoter reserves the right to permit the Agency to shortlist fewer than 10 Competition entries per area (or more than 10 Competition entries in another area) in the absence of valid entries or entries of sufficient quality or where it deems it appropriate to do so, in its absolute discretion. No more than 20 Competition entries will be shortlisted in each area in total.
 
Stage 2
The shortlisted entries will be judged by a panel of at least 3 judges, including senior members of the Promoter and at least one independent judge who is not a member of the Promoter or the Agency, using the same criteria as in Stage 1.
The panel will select one winner per area for each of the 15 areas (15 winners).
The decision of the panel of judges will be final. No correspondence will be entered into with schools or individual entrants or their families regarding the decision of the panel of judges.
The area winners (the ‘Winning Entrants’) will be notified of their status by phone or email using the school details and contact name provided in the Competition entry, on or after the 18th November 2019 (the ‘Notification Date’).
 
11. Winning Entrants will be expected to agree to take part in post-competition publicity as determined by the Promoter, if required.
 
THE PRIZE
 
12. There will be one area winner, (hereafter known as the “Winning Entrant”), for each of the areas. There will be no more than one prize awarded per Winning Entrant. In each case, any monetary prize (such as vouchers) will be awarded to the school of the person who submitted the Competition entry, rather than any staff member(s), pupil(s), group or class. 
 
      Prize for Winning Entrant: 
£500 worth of art supplies selected by the Promoter.
A trip to Westminster for a very special day out, selected by the Promoter.
 
13. Prizes will be awarded to the Winning Entrants’ school within 30 days of the Notification Date but the Promoter reserves the right to modify or change the prizes and date of prize award should it be necessary to do so.
 
14. The Winning Entrants are responsible for providing the Promoter with all necessary and relevant details required to fulfil the prizes.
 
15. Prizes are as stated only and cannot be deferred or transferred. There is no cash alternative. Warranty claims or other claims relating to defects in equipment prizes should be directed to the manufacturer supplying the prize. The Promoter reserves the right (but is not obliged) to substitute a reasonably equivalent alternative prize, of equal or greater value, should circumstances make this necessary.
 
CLAIMING THE PRIZE
 
16. The Promoter reserves the right to select another winner if any Winning Entrant does not claim the relevant prize within 14 days following the Notification Date, or if the Competition entry is found to be in breach of any of these Terms and Conditions.
 
17. Winning Entrants shall not discuss the results of the Competition with any third party (including posts on social media) unless and until express consent is received from the Promoter.
 
OWNERSHIP OF COMPETITION ENTRIES AND INTELLECTUAL PROPERTY RIGHTS
 
18. The Promoter does not claim any rights of ownership of any Competition entry.
 
19. You agree that the Promoter may, but is not required to, make your entry available on its website and any other media, whether now known or invented in the future, and in connection with any publicity relating to the Competition. The Promoter reserves the right to edit any Competition entry which it believes may expose it to legal claims for intellectual property infringement prior to publication.
 
20. You grant the Promoter a perpetual non-exclusive royalty-free license to use, display, publish, transmit, copy, edit, alter, store, re-format and reproduce in any advertising or promotional material the Competition entry and any accompanying materials in order to make your entry available on its website and any other media, whether now known or invented in the future, and in connection with any publicity relating to the Competition. 
 
21. Entries will not be returned to you.
 
DATA PROTECTION AND PUBLICITY
 
22. Please see our privacy notice available at https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/800049/Privacy_Notice_v2_.pdf for details of how we use and share your personal information and any personal information which may be included in your Competition entry.
 
GENERAL
 
23. Any decision of the Promoter as to eligibility to take part in the Competition or the result of the Competition will be final and no correspondence will be entered into in this regard. The Promoter reserves the right to disqualify Competition entries which are in breach of these Terms and Conditions. The Promoter reserves the right to cancel, suspend or amend the Competition or Terms and Conditions if circumstances outside of its control make it necessary to do so.
 
24. Schools will be responsible for any tax liability, or any other financial or funding impact arising as a result of participation in the Competition and/or the receipt of any prize. The Promoter shall have no liability in respect of any such liability or impact.
 
25. The names of the winning schools will be published on the Promoter’s OurNHS.com website on or after 18th November 2019.
 
26. These Terms and Conditions and any issues, disputes or claims arising out of or in connection with it (whether contractual or non-contractual in nature) shall be governed by English law, and you and we submit to the exclusive jurisdiction of the courts of England.
 
CONTENT RULES
 
All Competition entries must comply with the following rules:
 
FORMAT
DO ensure that:
Competition entries are drawn by hand on paper or electronic/digital devices (tablets) using materials such as paints or pens or print media. 
Competition entries are flat and no collages are included.
Children do not identify any real people (such as friends/relatives who work in the NHS or who have been patients) in their design.
 
PEOPLE
DO ensure that Competition entries:
are the original work of pupils at your school;
do not contain anything which is inappropriate, offensive or unlawful or may damage the reputation of the school, the Promoter or its services, or any other person (as determined by the Promoter in its sole discretion);
do not contain, facilitate, reference or use material that promotes bigotry, racism, hatred, or harm against any group or individual or promotes any form of discrimination, including discrimination based on race, gender, ethnicity, religion, nationality, disability, sexual orientation, political orientation, citizenship, ancestry, marital status, or age (as determined by the Promoter at the Promoter’s sole discretion); and
do not contain any viruses, spyware, malware, or other harmful code.